Workflow automation software
built for your files.
Build AI workflows for file intake, review, data extraction, approvals, and run tracking, all where your files live.
Built by MediaFire. Used by teams at companies like these
A workflow automation platform for document-heavy teams.
Contracts, asset kits, applications, invoices, and forms already hold the context your process needs. Ripley reads that content, builds the workflow, routes decisions, and keeps every step tied to the source files instead of a disconnected automation log.
Content-aware automation from intake to outcome.
Start with the process your team already repeats. Fastio combines workflow automation tools, AI steps, human approvals, and run tracking in one workspace.
Automate file intake
Turn intake, document review, approval routing, and filing into repeatable workflows that start from the files your team already uses.
Build workflows in plain language
Tell Ripley the goal, people, files, and business rules. It drafts the workflow, wires the steps, and lets you refine it in chat.
Run AI workflow steps
Use AI steps to review documents, summarize evidence, extract fields, and recommend what should move forward.
Extract workflow data
Pull dates, parties, totals, terms, and other fields from unstructured files while the workflow automation is running.
Route approval workflows
Pause for tasks, confirmations, and approvals only when human judgment is needed, with every decision recorded.
Track every workflow run
See live status, failed steps, waiting reviewers, credit budget, and the audit chain from one workflow platform.
Describe the workflow once. Adjust what matters.
Ripley drafts workflow automation from your instructions. You can edit owners, rules, approvals, and timing before it runs.
Tell Ripley
Give it the files, people, trigger, and outcome.
Review the draft
Ripley turns that into AI steps, tasks, and approvals.
Run or refine
Edit any step, then launch it now or on a trigger.
Keep every run visible as it happens.
The workflow does not disappear after launch. Agents work, people approve, failed steps surface quickly, and the full run history stays attached to the files.
The building blocks for workflow automation.
Every workflow uses the same practical step types: wait for the right files, hand work to AI, assign tasks, capture confirmations, and route approvals.
Wait for files
Pause the run until the right files arrive. The step owner gets a prompt to add or upload them.
Agent step
Hand the work to AI. Review documents against your criteria, draft a summary, or extract fields from every file.
Task
Assign a person something to do, tied to the files. It lands in their queue with everything they need.
Confirmation
Make someone acknowledge a step before the run moves on. Record a decision or note a rejection.
Approval
Route a decision to named reviewers. The run waits for sign-off, and who approved what is on the record.
Wire them however you need
A confirmation can return work for revision, an agent step can decide what gets approved, and approvals can chain through as many reviewers as the job requires.
Put AI agents inside the workflow.
Point an agent step at the files and tell it what to check. Powered by Ripley, it reviews, drafts, extracts, and recommends next steps before a person spends time on the work.
- Review documents against criteria you set in plain language
- Auto-return incomplete or off-brand sets before they reach a reviewer
- Hand off to a person the moment a real decision is needed
What the AI should check the documents against before human review.
Connect every step from upload to approval.
Every workflow can pause for a person. Assign tasks, require a confirmation, or route approvals to named reviewers. Work moves through one flow instead of inboxes, chat threads, and disconnected file links.
- Approvals routed to the right people, chained when a job needs more than one
- A single queue for every task, confirmation, and approval that needs you
- An append-only record of who approved what, and when
Workspace member who performs the creative review.
Start from a workflow built for your team.
Ready-made workflows for the work every team repeats. Use one as-is, or make it yours in a sentence.
Legal
Contract Review
Review new agreements for risk, route the right approvals, and file the signed version.
- Contract uploaded
- AI risk summary
- Legal and owner approve
- Signed and filed
Policy Change Approval
Summarize what changed, collect legal sign-off, and clear the policy for publishing.
- Policy draft uploaded
- AI change summary
- Legal approves
- Cleared to publish
Marketing
Brand Asset Review
Check asset kits against brand criteria before creative and brand leads spend time reviewing.
- Assets collected
- AI on-brand check
- Creative and brand lead approve
- Cleared to ship
PR Media Sign-off
Review press materials for tone, risk, and completeness before comms gives the final approval.
- Press materials in
- AI tone and risk check
- PR and comms sign off
- Approved to send
Campaign Asset Approval
Keep launch assets moving from upload to AI review to final marketing approval.
- Campaign assets in
- AI completeness review
- Creative and marketing approve
- Cleared to launch
HR
New Hire Submissions
Collect onboarding documents, check completeness, and hand off clean packets to payroll and IT.
- New hire docs collected
- AI completeness check
- HR confirms
- Payroll and IT handed off
Headcount Requisition Approval
Review requisition details, gather finance and VP approval, and open the role with context intact.
- Job description in
- AI completeness check
- VP and finance approve
- Requisition opened
Automation for any team that runs on files.
If a process starts with documents, media, forms, or project files, Ripley can turn it into a workflow your team can repeat and track.
Move contracts from intake to signature without chasing approvals.
Review brand and campaign assets and clear them to launch on time.
Run design handoffs and revisions without losing the thread.
Collect, check, and route deal documents as they land.
Keep submittals, RFIs, and approvals moving on schedule.
Process specs, POs, and supplier docs without manual entry.
Key features for agentic workflows.
Build repeatable runs with AI agents, data extraction, branching, approvals, triggers, and run history, all on top of your Fastio workspace.
Workflow automation platform
Describe what you want done. Ripley renders the workflow as you talk, and you refine it in chat.
AI workflow automation
Drop AI steps into any workflow to review, summarize, and decide what moves forward. People stay on the calls that matter.
Document workflow automation
Pull contract terms, dates, parties, and totals from every file, then route and enrich the work with them.
Approval workflow software
Route decisions to named reviewers and assign tasks tied to the files. People resolve it all from one queue.
Triggers and routing
Start a run on demand, on a schedule, or from workspace events, then route work forward, back, or to another reviewer.
Track every run
Watch every run in one place: live status, who is waiting, what failed. Each keeps an audit chain and its own credit budget.
Amplify workflows with
agents and APIs.
Connect an agent through our MCP server or REST API. It starts workflows, runs steps, and hands off to a person when a call needs sign-off. Every action lands in the same audit chain, so automated work stays visible to the people responsible for it.
# Start a run from a published template
run = client.workflow.start(
template="Brand Asset Review",
files=["/Inbox/asset-kit.zip"]
)
# A paused step lands in a reviewer's queue
client.approval.request(
run_id=run.id,
step="Creative review",
reviewers=["creative@team.com"]
)
# Every step is written to the audit chain
log = client.workflow.audit(run.id)Common questions, answered.
What is workflow automation software?
Workflow automation software turns a repeatable process into a sequence of triggers, tasks, AI steps, approvals, and tracked outcomes. In Fastio, those workflows run directly on the documents, media, forms, and folders in your workspace.
How is Fastio different from generic workflow automation tools?
Generic automation tools usually move data between apps. Fastio starts from the files where the work actually lives, so AI can read the source material, extract key data, route approvals, and keep the full run attached to the same workspace.
Can I build AI workflow automation without designing every step by hand?
Yes. Describe the workflow in chat and Ripley drafts the steps for you. You can still edit owners, criteria, deadlines, triggers, and routing before publishing the workflow.
Can Fastio automate document workflows?
Yes. Fastio can automate document workflows for contracts, asset kits, applications, invoices, policies, project files, and other unstructured files. AI steps can review content, extract fields, summarize context, and route the next action.
Can I create approval workflows with people in the loop?
Yes. Workflows include tasks, confirmations, and approvals routed to named reviewers. Pending steps land in each person's queue, and the audit trail captures who approved what and when.
What triggers and outcomes can workflows use?
Runs can start on demand, on a schedule, or when something happens in a workspace, such as a new upload. Outcomes can include agent review, extracted metadata, tasks, confirmations, approvals, and follow-up steps tied to the same files.
Describe your first workflow. Ripley takes it from there.
Give Ripley the goal, files, and people involved. It turns the process into a tracked run with AI on the busywork and teammates on the decisions.